Info: Fast-track team offline 25 December 2025 to 4 January 2026
The application portal and this website remain available.
Minutes of the expert panel
9 December 2025 – Minute 6
The expert panel issued Minute 6 granting the applicant's request to suspend processing of the application. The suspension will start from 5.00 pm on 11 December 2025.
Minute 6 of the expert panel (PDF, 125KB)
8 December 2025 – Minute 5
The expert panel issued Minute 5 regarding request for information from the applicant.
Minte 5 of the expert panel (PDF, 89KB)
3 December 2025 – Minute 4
The expert panel issued Minute 4 regarding:
appointment of special advisors
joint witness conferencing
request for further information.
Minute 4 of the expert panel (PDF, 191KB)
21 November 2025 – Minute 3
The expert panel issued Minute 3 recording their requests for further information to:
the applicant
Matamata-Piako District Council
Waikato Regional Council.
Minute 3 of the expert panel (PDF, 241KB)
13 October 2025 – Minute 2
The expert panel issued Minute 2 recording:
the site visit undertaken by the expert panel on 8 October 2025
requesting additional information from the applicant.
Minute 2 of the expert panel (PDF, 124KB)
13 October 2025 – Minute 1
The expert panel issued Minute 1 recording their decision on which parties are to be invited to comment.
Minute 1 of the expert panel (PDF, 830KB)
Correspondence to the panel
8 December 2025
The applicant provided a memorandum of counsel requesting a suspension of processing.
Memorandum of counsel requesting a suspension (PDF, 120KB)
Further Memorandum of counsel requesting a suspension (PDF, 119KB)
5 December 2025
Matamata–Piako District Council provided a response to the panel's request for information recorded in Minute 4.
Matamata–Piako District Council response on urban design (PDF, 299KB)
4 December 2025
The applicant provided a response to the panel's request for information recorded in Minute 4.
Attachment 1 – Revised design guideline (PDF, 23MB)
Attachment 1b – Revised design guideline tracked changes (PDF, 25.6MB)
Attachment 2 – Land use consent plan (PDF, 8MB)
27 November 2025
Waikato Regional Council
On 27 November 2025, the Waikato Regional Council provided a response to the panel's request for further information recorded in Minute 3.
Memorandum – Waikato Regional Council (PDF, 1.2 MB)
Matamata–Piako District Council
On 27 November 2025, the Matamata-Piako District Council provided a response to the panel's request for further information recorded in Minute 3.
- Cover letter (PDF, 166 KB)
- Memorandum 1 – Zoning and nps hpl (PDF, 1 MB)
- Memorandum 2 – Geotechnical matters and groundwater (PDF, 6 MB)
- Memorandum 3.1 – Economic evidence (PDF, 2 MB)
- Memorandum 3.2 – Economic evidence (PDF, 158 KB)
- Memorandum 4 – Stormwater erosion and sediment control (PDF, 455 KB)
- Memorandum 5 – Wastewater disposal and water supply (retirement village) (PDF, 202 KB)
- Memorandum 6 – Transportation and traffic (PDF, 511 KB)
The applicant
On 27 November 2025, the applicant provided a response to the panel's request for further information recorded in Minute 3.
Letter to the Expert Panel counsel for the Applicant (PDF, 207 KB)
Memorandum – applicant in Response to Minute 3 (PDF, 422 KB)
Attachment 1 – Agreement with MPDC (PDF, 3 MB)
Attachment 2 – C150-SCHEME (PDF, 4 MB)
Attachment 3A – (Appendix 4D) C2200 C2400 Earthworks 251124 (PDF, 24 MB)
Attachment 3B – (Appendix 4D) C5000A Wastewater 251124 (PDF, 2 MB)
Attachment 4 – Updated UD Drawings (PDF, 13 MB)
Attachment 5 – Retirement village landscape drawings are provided in several parts
Attachment 5 – Retirement village landscape drawings – Page 0-4 (PDF, 7 MB)
Attachment 5 – Retirement village landscape drawings – Page 5 Overall Site Plan (PDF, 36 MB)
Attachment 5 – Retirement village landscape drawings – Page 8 Open Space 01 (PDF, 15 MB)
Attachment 5 – Retirement village landscape drawings – Page 9 Open Space 02 (PDF, 19 MB)
Attachment 5 – Retirement village landscape drawings – Page 10-19 (PDF, 16 MB)
Attachment 5 – Retirement village landscape drawings – Page 20-28 (PDF, 18 MB)
Attachment 5 – Retirement village landscape drawings – Page 29-35 (PDF, 18 MB)
Attachment 5 – Retirement village landscape drawings – Page 36-42 (PDF, 18 MB)
Attachment 5 – Retirement village landscape drawings – Page 43-50 (PDF, 18 MB)
Attachment 5 – Retirement village landscape drawings – Page 51-59 (PDF, 18 MB)
Attachment 5 – Retirement village landscape drawings – Page 61-67 (PDF, 12 MB)
Attachment 5 – Retirement village landscape drawings – Page 68 (PDF, 17 MB)
Attachment 5 – Retirement village landscape drawings – Page 69 (PDF, 19 MB)
Attachment 5 – Retirement village landscape drawings – Page 70-75 (PDF, 3 MB)
Attachment 6 – Residential landscape drawings are provided in several parts
Attachment 6 – Residential landscape drawings – Page 2 – Landscape Principles (PDF, 25 MB)
Attachment 6 – Residential landscape drawings – Page 3 – Neighbourhood Character Plan (PDF, 25 MB)
Attachment 6 – Residential landscape drawings – Page 4 – Cultural Identity (PDF, 2 MB)
Attachment 6 – Residential landscape drawings – Page 5 – Cultural Framework (PDF, 25 MB)
Attachment 6 – Residential landscape drawings – Page 6 – Overall Site Plan (PDF, 21 MB)
Attachment 6 – Residential landscape drawings – Page 7 – Sheet Location Plan (PDF, 24 MB)
Attachment 6 – Residential landscape drawings – Page 8 – Streetscape 01 (PDF, 34 MB)
Attachment 6 – Residential landscape drawings – Page 9 – Streetscape 02 (PDF, 34 MB)
Attachment 6 – Residential landscape drawings – Page 10 – Streetscape 03 (PDF, 38 MB)
Attachment 6 – Residential landscape drawings – Page 11 – Streetscape 04 (PDF, 35 MB)
Attachment 6 – Residential landscape drawings – Page 12 – Streetscape 05 (PDF, 33 MB)
Attachment 6 – Residential landscape drawings – Page 13 – Streetscape 06 & 07 (PDF, 33 MB)
Attachment 6 – Residential landscape drawings – Page 14 – Typical Road Sections (PDF, 15 MB)
Attachment 6 – Residential landscape drawings – Page 18 – Commercial Open Space (PDF, 33 MB)
Attachment 6 – Residential landscape drawings – Page 19 – Commercial Open Space 02 (PDF, 34 MB)
Attachment 6 – Residential landscape drawings – Page 20 – Commercial Open Space 03 (PDF, 36 MB)
Attachment 6 – Residential landscape drawings – Page 23 – Greenway 01 (PDF, 37 MB)
Attachment 6 – Residential landscape drawings – Page 24 – Greenway 02 (PDF, 31 MB)
Attachment 6 – Residential landscape drawings – Page 25 – Greenway 03 (PDF, 31 MB)
Attachment 6 – Residential landscape drawings – Page 26 – Greenway 04 (PDF, 30 MB)
Attachment 6 – Residential landscape drawings – Page 27 – Greenway 05 (PDF, 31 MB)
Attachment 6 – Residential landscape drawings – Page 28 – Greenway Section (PDF, 27 MB)
Attachment 7 – C152-EW OXBOW WETLAND 2 (PDF, 1 MB)
Attachment 8 – C340-TYP RD SECTION (PDF, 1 MB)
Attachment 9 – Northern Solar Farm Tree Location (PDF, 330 KB)
Attachment 10 – Northern Downstream Flood Assessment (PDF, 1 MB)
Attachment 11 – Lot sizes adjoin rural residential and rural land (PDF, 65 KB)
Attachment 12 – Proposed Boundary Treatment Summary (PDF, 2 MB)
28 October 2025
The applicant provided a response to the panel's request for information recorded in Minute 2.
Memorandum in response to Minute 2 of the panel (PDF, 1.5MB)
Attachment 1 – Legal Memorandum (HPL) (PDF, 4.4MB)
Attachment 2A – Landscape Drawings (PDF, 18.8MB)
Attachment 2B – Landscape Drawings (PDF, 35.3MB)
Attachment 2C – Landscape Drawings (PDF, 19.4MB)
Attachment 3 – WWTP Details (PDF, 4.9MB)
Attachment 4 – Ecological Memo (PDF, 406KB)
Attachment 5 – Hydrogeology Memo (PDF, 1.3MB)
Attachment 6 – Esplanade Reserve Plan (PDF, 1.2MB)
Attachment 7 – Traffic Memo (PDF, 296KB)
Minutes of the panel convener
19 September 2025 − Minute 2
The panel convener issued Minute 2 regarding appointment of the expert consenting panel members and decision timeframe for the Ashbourne application.
Minute 2 of the panel convener (PDF, 123KB)
2 September 2025 – Minute 1
The panel convener issued Minute 1 regarding a conference to be held.